Location: Budapest

Reports to: CFO

We are looking for an Logistics and Technical Purchasing Coordinator who manages all aspects of logistics, the procurement and inventory of high-value technological equipment. This includes organizing and executing international shipments (often under ATA Carnet), ensuring the timely supply of essential spare parts and components, and supporting research and development (R&D) initiatives related to technical purchasing. The role demands a proactive approach to supply chain coordination, meticulous attention to detail, and effective stakeholder communication to ensure smooth operations and minimal downtime.

Who we are

As the global leader in nature-based smart city solutions, we help cities around the world become greener and more resilient against climate change. We apply the latest remote sensing technologies and develop machine learning algorithms and software to automate the analysis of urban trees and green spaces. With our cloud-based platform, cities can improve the operational efficiency of green space management and strategic city planning to create a greener, healthier, safer and more resilient urban environment. We currently have offices in Berlin, Paris, San Francisco, and Singapore, with production headquarters in Budapest.

The role demands a proactive approach to supply chain coordination, meticulous attention to detail, and effective stakeholder communication to ensure smooth operations and minimal downtime.

What you'll be doing

1. Logistics & Shipment Management

• Plan, coordinate, and oversee the shipment of high-value technical LIDAR equipment in compliance with international shipping regulations.
• Work with freight forwarders and handle all aspects of ATA Carnet documentation, customs clearance, and transport insurance.
• Track shipments, resolve delays, and maintain clear communication with internal stakeholders and external logistics providers.
• Maintain shipping records and ensure proper cost allocation and budgeting for logistics operations.

2. Technical Purchasing & Supply Chain Management

• Source, procure, and manage the supply of technological components, including high value and precision lidar scanners , camera systems, specialized spare parts and other IT and technical hardware.
• Negotiate with suppliers to secure optimal pricing, payment terms, and delivery schedules.
• Build and maintain strong relationships with key suppliers, logistics partners, and service providers.
• support the back office manager with purchasing and technical aspects of the office operations (Klima, meeting room display, etc...)

3. Inventory Management

• Establish and maintain an organized inventory system for all technical equipment including accessories and spare parts.
• Conduct periodic stock counts and audits to ensure inventory accuracy.
• Ensure proper storage conditions for sensitive or high-value equipment.

4. Technology Support & Procurement

• Collaborate with Technology and other teams to identify and procure new components, tools, and equipment required for innovation projects around our Lidar and camera technology.
• Provide support in prototype development by sourcing experimental parts and materials.

5. Process Improvement & other tasks

• Develop and optimize procurement, logistics, and inventory processes to improve operational efficiency, maintaining compliance and ownership.
• Hands on support to the Budapest office team with office related tasks.

Your Profile:

• Logistics Expertise: Deep understanding of international shipping practices, ATA Carnet processes, and customs clearance.
• Technical Knowledge: Familiarity with high-value technical equipment, including lidar scanners, computer hardware, and spare parts, affinity to learn.
• Supply Chain expertise and Negotiation Skills: Ability to negotiate effectively with suppliers and service providers.
• Problem-Solving: Ability to address logistical challenges and implement process improvements.
• Inventory Management: Proficiency in stock control systems and inventory planning.
• Attention to Detail: Accuracy in preparing shipping documentation, tracking stock, and managing shipments.
• Communication Skills: Clear and effective communication with suppliers, logistics partners, and internal teams.
• Proactive Mindset: Demonstrates a "can-do" attitude with a willingness to take initiative and tackle challenges head-on.
• Team Player: Works collaboratively, fostering positive relationships and contributing to team success.
• Adaptability: Thrives in dynamic environments by effectively adjusting to changing priorities, roles, and challenges.

Qualifications & Experience:

• Bachelor’s degree in Logistics, Supply Chain Management, Engineering, Business, or a related field (or equivalent experience).
• Fluent and confident English knowledge (both written and verbally)
• 3-5 years of experience in logistics, technical purchasing, or supply chain management.
• Experience managing international shipments under ATA Carnet is highly desirable.
• Can do attitude, Team Player and Adaptability

We offer

• Opportunity to join a dynamically growing startup team at an early stage
• Possibility to work and learn in an international, open-minded team of passionate (green-)tech experts